Fundraising Policy

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Fundraising Policy

1. Statement

This policy covers fundraising activities and events on behalf of Rotary Jaipur Limb (“the Charity”) by volunteers (i.e., Rotary Clubs, Rotary Club trusts, individual Rotarians, members of the public).

2. Legislation and Institute of Fundraising Code of Practice

                All fundraising conducted on behalf of the Charity, whether by Rotarians or members of the public must comply with the Institute of Fundraising Code of Practice and all relevant legislation, including but not limited to the most up to date versions of:

• Charities Act
• Licensing Act
• Gambling Act
• Equality Act
• Data Protection Act
• Safeguarding Vulnerable Groups Act

• Health & Safety at Work Act

• Management of Health & Safety at Work Regulations

Rotarian fundraisers (i.e. Rotary Clubs, Rotary club trusts, individual Rotarians and friends of Rotary), must also comply with all related policies outlined in the Rotary International in GB & I compliance statement for clubs/districts.

It is the charities policy for the organiser to carry out a risk assessment during the planning stage of any fundraising event in line with the Rotary International in GB & I insurance compliance requirements.

3. Notification of fundraising activity NEEDS LOOKING AT

Anyone wishing to fundraise for the Charity should notify RJL Fundraiser of their intention.

4. Handling of donations and funds raised

Funds raised for and on behalf of the Charity belong to the Charity and, once collected, must be paid over to the Charity in a timely manner.

All funds raised, or donations received must provide the following information:

• • Exact amount of the donation or funds raised
  • In case of a donation, the title, full name, postal address including postcode, telephone and email address of the donor. Also, whether the donation is an unrestricted donation, or it has been made for a specific fund.
  • In the case of funds raised, the title, full name, postal address including postcode, telephone and email address of the fundraiser, plus the type and date of the fundraising event or activity undertaken,
  • How funds have been received (eg. cash, cheque).

Written receipts for donations or funds received will only be issued on special requests by the donor.

All donations or funds raised will be recorded on a Spreadsheet with limited information held electronically. A thank you letter or email will only be issued to the donor or fundraiser if expressly requested.

5. Types of funds

Fundraising on behalf of the Charity undertaken in regard to

• • Unrestricted funds
  • Restricted funds 

All fundraising undertaken on behalf of the Charity must be corporately branded. Any documentation produced relating to fundraising must display the Charity registration number.

6. Unauthorized activities

It is the policy of the Charity not to engage in house-to-house collections, street fundraising commonly known as “chugging”.

It is the policy of the Charity not to engage in balloon releases or the release of sky/Chinese lanterns due to the potentially harmful effects to wildlife and the environment, even when these products purport to be biodegradable.

The Charity will hold the right to ban any fundraising activity or event, if the same is deemed to be unethical or too high risk or could potentially damage the reputation of the Charity.

7. How to make a complaint regarding fundraising

                Anyone wishing to make a complaint regarding fundraising in connection with Rotary Jaipur Limb should contact the Rotary Jaipur Limb Chairman in writing by email brian@stoyel.co.uk   An acknowledgement of receipt of your complaint can be expected within 5 working days.

8. Effectiveness of Policy

The Trustees shall review and update this policy annually if required

RJL Fundraising Policy v2