Donations Repayment Policy

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Donations Repayment Policy

This policy has been set out by the Trustees of Rotary Jaipur Limb (“the Charity”).

It is a guide to how the Charity deals with requests for repayments of donations by donors.

Procedure

One off Donations/Payments

Each application for a return of a payment is considered on its own merits.

For the Charity to process any request for repayment, the request has to be made in writing by the originator of the payment to RJL Treasurer Nigel Barnfield, 8 Wordsworth Close, Bishops Waltham, Southampton, Hampshire S)32 1RT – Email: nigelbarnfield2@gmail.com

Dependent on the value of the original payment received, the following process is in place:

*Payment amount*	*Request requirement*	*Decision makers*
*Up to £500*	written – email will suffice	Chairman of Trustees & Treasurer
*Over £500*	written – formal letter to Treasurer	Majority Trustees

Should the request be related to a payment made by a Rotary Club, then any form of correspondence needs to be signed by the Club President seconded by one other club officer.

Effectiveness of Policy

The Trustees shall review and update this policy annually if required.

This policy was originally adopted and became effective on:	July 2023
Last review date
Next review date:

RJL Donations Repayment Policy v2

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